UAHS Phoenix: Scheduling Policies

PBC Scheduling Policies:

Important update: UAHS SPRING & FALL 2021 PANDEMIC SCHEDULING GUIDELINES 

PBC Classroom Scheduling Process - This process only applies to Classroom-Specific Spaces.  Reserving Meeting-Specific spaces is much less restrictive, allowing scheduling a year out from your desired date. Bi-annually, department curriculum coordinators submit their course requests, stipulating dates, times, and desired classroom spaces. After PBC curriculum data has been received, the UAHS Scheduling office will optimize those requests and provide room placement assignments. Factors considered in space placement between competing requests for the use of space and resources within specific groups include: date and time the request is received, type of use, expected attendance, requirements for special audio-visual, facilities, length of the program, recurring sessions (daily, weekly, monthly, etc.), and availability of alternative space.  Weekly recurring educational events have priority over sessions that are one-time or occasional.  It is only after the PBC’s curriculum needs are met that requests for internally sponsored events, and then outside affiliated organization events, will be approved.
 
After curriculum placement, any challenges to room placements would need to be requested through the reservation owner. As always, you are welcome to reach out to these individuals and ask if they are willing to move out of the room for the time period you need it. If they give you their permission, UAHS Scheduling can help reassign rooms as needed. 

PBC Classroom Scheduling Timeline PDF Document

PBC Space Classifications - "Classroom-specific spaces" are prioritized for curriculum, and are reserved in a phased process, as outlined in the Classroom Scheduling Timeline. "Meeting-specific spaces" are scheduled outside of the curriculum scheduling timeline. Reservations will be accepted on a first-come, first-served basis up to a year from the desired reservation date.

PBC Space Classifications PDF Document

Event Forms and Required Lead Times - A variety of Phoenix Biomedical Campus (PBC) space and resource reservations can be made using Astra Schedule. Using the correct event request form (as described in this document) will avoid causing delays when schedulers are confirming your request.

Event Forms and Required Lead Times PDF Document