UAHS Tucson: Scheduling Policies

UAHS Scheduling Policies:

Important update: UAHS Fall 2020 & Spring 2021 Pandemic Scheduling Guidelines 

UAHS Classroom Scheduling Process - This process only applies to Classroom-Specific Spaces.  Reserving Meeting-Specific spaces is much less restrictive, allowing scheduling a year out from your desired date. After UAHS  curriculum data has been received, the UAHS Scheduling office will optimize those requests and provide room placement assignments. Factors considered in space placement between competing, requests for the use of space and resources within specific groups include: date and time the request is received, type of use, expected attendance, requirements for special audio-visual, facilities, length of the program, recurring sessions (daily, weekly, monthly, etc.), and availability of alternative space.  Weekly recurring educational events have priority over sessions that are one-time or occasional.  It is only after the curriculum needs are met that requests for internally sponsored events and then outside affiliated organization events, will be approved.

 

UAHS Space Classifications - "Classroom-specific spaces" are prioritized for curriculum, and are reserved in a phased process, as outlined in the Classroom Scheduling Timeline. "Meeting-specific spaces" are scheduled outside of the curriculum scheduling timeline. Reservations will be accepted on a first-come, first-served basis up to a year from the desired reservation date.

UAHS Space Classifications (PDF Document)

Event Forms and Required Lead Times - A variety of space and resource reservations can be made using Astra Schedule. Using the correct event request form (as described in this document) will avoid causing delays when schedulers are confirming your request. HSIB - Event Request Form is for UA faculty or staff and approved community partners who request the use of the Health Sciences Innovation Building (HSIB).

Event Lead Times

Event Request Form: 

HSIB - Event Request Form

Can Be Submitted By: 

UA Faculty or Staff; Community Partners

Minimum Lead Time:

1 Business Days

Expected Turnaround Time:

Up to 2 Business Days

Direct Questions To: 

UAHS-Scheduling@email.arizona.edu