Event Forms & Required Lead Times

Overview: 

A variety of reservations can be made using Astra Schedule for the Phoenix Biomedical Campus (PBC) / UAHS Health Sciences Innovation Building (HSIB) spaces and resources.  Use the correct event request form, described below, to avoid causing delays when schedulers are confirming your request.

Event Forms

  • Auditorium (2210):  For PBC faculty or staff, and approved community partners who request use of the Virginia Piper Auditorium (2210).
  • Meeting With Food:  For PBC faculty or staff who need space for sessions with food.
  • Meeting Without Food:  For PBC faculty or staff who need space for meetings without food.  If scheduled resources (i.e., catering, security, custodial, technology, room set-up, and/or room tear down) are needed, use the appropriate form - either Special Event, Auditorium (2210), or Video conference.
  • Special Event - Not In Auditorium:  For PBC faculty or staff, and approved community partners.  Submit this form to request space and/or resources for a special event, in spaces other than the Auditorium.  
  • Student Org Meeting/Event:  For a student organization meeting or event. The chair or co-chair of the student organization must submit the request, selecting space from one of these designated spaces.
  • Video conference (VC):  For PBC faculty or staff who are requesting a video conference meeting with an Instructional Support technician present for testing and set up.
  • Web conference (WC):  For PBC faculty or staff who are requesting a web conference meeting with an Instructional Support technician present for testing and set up.
  • HSIB – Special Event Request Form: For Tucson UA faculty or staff, and approved community partners who request the use of the Health Sciences Innovation Building (HSIB).
Event Request Form Can Be Submitted By Minimum Lead Time Direct Questions To
Auditorium (2210) PBC Faculty or Staff; Community Partner Two Weeks PBC-SpecialEvents@email.arizona.edu 
Special Event - Not In Auditorium PBC Faculty or Staff; Community Partner One Week PBC-SpecialEvents@email.arizona.edu 
Meeting Without Food PBC Faculty or Staff ½ Business Day PBC-Scheduling@email.arizona.edu
Meeting With Food PBC Faculty or Staff 1 Business Day PBC-Facilities@email.arizona.edu
Student Org Meeting/Event Student Org Chair or Co-Chair One Week PBC-StudentRequests@email.arizona.edu
Video or Web Conference PBC Faculty or Staff 2 Business Days PBC-ITSupport@email.arizona.edu
HSIB – Special Event Request Form Tucson UA Faculty or Staff; Community Partners 2 Business Days UAHS-Scheduling@email.arizona.edu

Training and DocumentationEvent Forms & Required Lead Times